Pico Play is a dynamic and rapidly growing company in the entertainment and leisure industry. We are committed to creating unique and memorable experiences for our customers through innovative attractions and exceptional service. Our team is our greatest asset, and we are looking for a passionate and experienced Admin Assistant to join us in fostering a positive and productive work environment.
About the Job
Manage the daily administration of the Egypt office, covering procurement, asset management, supplier coordination, invoice processing, facilities maintenance, and onboarding arrangements. Ensure the office operates efficiently, remains well-equipped, and maintains accurate records and effective cost control.
Key Responsibilities
- Manage the day-to-day administration of the Egypt office, ensuring a professional, efficient, and well-maintained working environment.
- Oversee office facilities and services, including maintenance, repairs, utilities, cleaning, security, and workplace safety requirements.
- Plan, coordinate, and execute procurement activities for office supplies, furniture, IT equipment, laptops, software, and other operational requirements in accordance with company policies and budgets.
- Source and evaluate suppliers, obtain competitive quotations, negotiate pricing and commercial terms, and maintain effective relationships with vendors and service providers.
- Co-ordinate with BD team for business visits by clients & internal teams and social gatherings.
- Administer the procurement process from requisition to payment, and obtaining proper approvals.
- Coordinate with the Finance team to ensure timely processing of invoices (not HR invoices), payments, and procurement-related records.
- Maintain accurate records of company assets, including laptops, computers, office equipment, and furniture, and monitor asset issuance and inventory levels.
- Coordinate onboarding of new employees by ensuring proper work station, laptop, access cards, and other office-related resources.
- Perform other administration, and facilities-related duties as assigned from time-to-time.
Requirements
- Minimum diploma in any discipline with 2–4 years of experience in office administration, procurement, or a similar role.
- Strong organizational and time-management skills.
- Experience dealing with suppliers and negotiating prices.
- Good understanding of purchasing and invoice processes.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office, especially Excel and Word.
- Good command of English and Arabic.